ARTICLE I - MISSION STATEMENT
The purposes of the club shall be, but are not restricted to:
a) Serving as a clearinghouse for items of interest to the membership concerning
fly-fishing.
b) Sharing information on fly-fishing with the membership.
c) Stimulating participation in fly-fishing through organized events, to increase
enjoyment of natural resources and respect for wildlife and the environment.
Section 1. The club shall not be conducted or operated for profit and no remainder or
residue from dues or donations to the club shall inure to the benefit of any member or
individual.
ARTICLE II - MEMBERSHIP
Section 1. Regular membership -- anyone interested in fly-fishing. Membership shall
include the members of an immediate family and shall be allotted one vote.
Section 2. Voting -- all regular members are allowed one voter per family unit if they are
current dues-paying members.
ARTICLE III - FEES AND DUES
Section 1. The amount of dues shall be determined by a simple majority vote of the
membership present at the June general meeting.
Section 2. Fees, Dues, and Club Fines. The Board of Trustees shall propose any changes in
dues, at the May board meeting each year, and publish it in the June newsletter. Active
member dues are payable in August each year.
Section 3. Joining dues, New Members. New members, prior to February 1st, shall pay full
annual dues. New members joining February 1st and after, shall pay one-half (1/2) of the
annual amount. A New member is any person who has never previously been a member of KFA.
Section 4. Delinquent Dues. Any member sixty- (60) days delinquent in dues payment for the
upcoming year will be dropped from membership and the club mailing list, without notice.
Delinquent members may regain membership by payment of the appropriate annual dues for the
current year.
ARTICLE IV - MEETINGS OF MEMBERS
Section 1. Monthly Meetings. Meetings of the members shall be monthly on the first
Wednesday unless otherwise set by the Board of Trustees. The general meeting in the month
of July is an informal meeting with no business taking place. The month of August has no
general meeting.
Section 2. Annual Meeting. The monthly meeting in November each year shall be the Annual
Meeting of the club, during which the election of Trustees shall occur.
Section 3. Notice of Meeting. The date, time and place of meetings of members shall be
published each month in the newsletter and the Web Page.
Section 4. Quorum. A quorum shall be twenty-five percent (25%) of the active members.
ARTICLE V - BOARD OF TRUSTEES
Section 1. Composition. The Board of Trustees shall consist of the President, Vice
President, Secretary, Treasurer, Gillie, and two (2) General Trustees elected or sustained
by the membership. Only active Club members in good standing, with dues paid, are
eligible.
Section 2. Term. Trustees shall serve for a period of one or two years by virtue of their
title. The Vice President and one General Trustee shall serve for two (2) years. All other
Trustees shall serve for one (1) year, or until their successors are elected/sustained,
and shall assume office each year at the January meeting of the Club.
Section 3. Powers. The Board of Trustees shall transact the general business of the Club
in the interim between the meetings of the members and it shall make recommendations to
the membership on all major matters of policy, management, and administration, and Club
Activities.
Section 4. Initiation of Matters for Club Action. Any matter pertaining to Club policy,
management and administration shall be referred to the Board of Trustees. The initiating
member or members shall seek the Board's recommendations before being acted upon by the
Club. In emergencies, as determined by the President, the President may contact at least
three (3) other Trustees to obtain a consensus and act accordingly.
Section 5. Expenditures, Withdrawal of funds. Payment of vouchers against the Club funds
shall be made on the approval of the Board of Trustees. The signature of the President or
Treasurer shall appear on the authorizing line. Only one (1) signature is required unless
the amount of any one (1) expenditure or withdrawal exceeds five hundred dollars ($500).
When any single expenditure or withdrawal exceeds five hundred dollars ($500), then a
minimum of two (2) signatures shall be required for each.
Section 6. Meetings. The Board of Trustees shall meet monthly, on call of the President. A
Quorum shall consist of five or more members of the Board.
Section 7. Duties. The duties of the Trustees are as follows:
Elected Trustees:
A. President. The President shall preside at all meetings of the Board of Trustees. The
President shall have general charge and supervision of the affairs of the Club subject to
approval by the Board of Trustees. The President shall also conduct all general meetings
unless otherwise designated.
Promptly after taking office, or whenever vacancies exist or conditions warrant, the
President shall appoint the following, subject to confirmation by the Board:
* Newsletter Editor whose duties shall include disseminating news of Club activities,
* Newsletter Distribution Coordinator,
* Event Coordinator, whose duties shall include proposing a schedule of events, securing
land-owner permission for events, and designating meet directors for events,
* Conservation Coordinator,
* Webmaster for club Internet Site,
* Any other coordinators that the board may deem useful for furthering the purposes of the
Membership.
B. Vice President. The Vice President shall perform the duties and exercise the powers of
the President in case of the disability or absence of the President. The Vice President
shall perform such additional duties as may be assigned by the President. The Vice
President may assume the office of the President, with his/her consent, during the second
year of the two year term.
C. Secretary. The Secretary shall have charge of such books, documents, correspondence,
and papers as the Board of Trustees shall determine; shall give notices as required of all
meetings; and shall be responsible for Club archives, including a depository copy of the
Club By-Laws. The Secretary shall keep a record of all meetings of the club and of the
board and of all matters of which a record shall be ordered by the club; shall have charge
of the correspondence, and carry out such other duties as are prescribed in these bylaws.
D. Treasurer. The Treasurer shall have custody of all moneys of the Club to be deposited
in such banks and to be subject to withdrawal on such conditions as the Board of Trustees
may designate; shall be responsible for the billing and collecting of all dues; shall, in
cooperation with the President, prepare an annual budget for the regular operation of the
Club to be presented at the February general meeting for review and approval; shall
maintain the official list of members; shall keep an accurate account of all moneys
received and dispersed and render statement thereof; and shall perform such other duties
incident to the office as may be prescribed by the Board of Trustees. The Treasurer shall
collect and receive all moneys due or belonging to the club. Moneys shall be deposited in
a bank designated by the board, in the name of the club. The books shall at all times be
open to inspection by the board and a report shall be given at every board meeting of the
condition of the club's finances and every item of receipt or payment not before reported;
and at the annual meeting an accounting shall be rendered of all moneys received and
expended during the previous fiscal year. Prepares newsletter mailing labels.
E. Gillie. It shall be the duty of the Gillie to see that the orders of the President at
the meetings are carried out, promote raffles and sales of club paraphernalia.
F. One year General Trustee. It shall be the duty of the One year Trustee to assist the
President in the general operation of Kitsap Fly Anglers.
G. Two year General Trustee. It shall be the duty of the Two year Trustee to assist the
President in the general operation of Kitsap Fly Anglers, and shall also provide a measure
of continuity between Presidential administrations.
Appointed Trustees:
H. Newsletter Editor. It shall be the duty of the Newsletter Editor to collect newsletter
input from contributors, preparing a newsletter, and delivering it to the copy facility.
I. Newsletter Distribution Coordinator. It shall be the duty of the Newsletter
Distribution Coordinator to collect the newsletter from the copy facility, assemble the
newsletter, and to mail it out.
J. Event Coordinator. This position is filled on a case by case basis as needed. It shall
be the duty of the Event Coordinator to provide directions, information, and advice to
members planning to attend club outings. This position may also be used for club events
such as the annual picnic and Christmas Party.
K. Conservation Chair. It shall be the duty of the Conservation Chair to keep the
membership apprised of important conservation issues and current news especially
pertaining to the sport of fishing. Additionally, the Conservation chair is responsible
for submitting a monthly column to the Newsletter Editor.
L. Webmaster. It shall be the duty of the Webmaster to design, create, administer and
maintain the various webpages of the KFA Internet World Wide Web site.
ARTICLE VI - ELECTION OF TRUSTEES
Section 1. A. The Vice President shall submit a ballot consisting of at least one member
for each position vacancy.
B. Incumbent Trustees, except for the Vice President, are ineligible from assisting with
election procedures .
C. Notice of annual elections shall be published in the club newsletter prior to the
September general meeting. Notice shall list all positions scheduled for the annual
election and shall encourage members to contact the Trustee in charge to express interest
in upcoming openings.
D. One (1) or more members shall be nominated for each elected Trustee position for the
succeeding year and their names shall be presented for a sustaining vote at the November
meeting. No nominee shall be named for more than one (1) position. All nominees must
consent to being nominated.
E. The names of all nominees shall appear in the club newsletter before the November
general meeting. Additional nominations may be made from the floor at the November
meeting, provided the nominee has consented to be nominated. All nominees shall be
introduced during the regular November meeting to the club members present.
Section 2. A. Elections. Election of Trustees shall be made by written ballot of the
members present at the November meeting each year. The nominee receiving the largest
number of votes for each office shall be elected. In the event that there is only one
member listed for a position the vote serves to sustain the member in that position.
B. Ties. In case of a tie in the voting for any position on the ballot the selection shall
be made by a single coin toss performed by the Vice President.
C. Results. Voting shall be closed, ballots tabulated and results of elections announced
at the end of the November general meeting.
Section 3. Removal of Board Trustee. Members of the Board of Trustees are required to
participate actively in Club affairs. Active participation consists of regular attendance
(no more than 3 unexcused absences) at scheduled board meetings. A Trustee may be removed
from the Board of Trustees at any time with an endorsing vote of two-thirds of the Board
obtained during any regular or special meeting of the Board. A written "Notice of
Removal" must be given to such Trustee fourteen (14) days prior to the effective date
of removal. Notice to Trustee must state reasonable cause for the proposed removal. The
Trustee to be removed has up to the effective date of removal to provide a written
response for Board consideration to retain Trustee and to entertain a motion reversing the
Board of Trustees previous endorsing vote.
Section 4. Vacancies. A vacancy in any office, or among the elected Trustees, shall be
filled by action of the Board of Trustees. The appointee shall serve until replaced by the
result of the next annual election, to serve for the balance of the Trustees term.
ARTICLE VII - STANDING RULES
Section 1. Robert's Rules of Order. These rules shall govern all the business and
parliamentary proceedings of the Club.
ARTICLE VIII - AMENDMENT
Section 1. Advance Notice. Written notice of proposed changes to the by-laws must be
published in the newsletter at least thirty (30) days prior to the meeting at which the
changes will be considered.
Section 2. Voting. These By-laws may be amended only by the Board of Trustees and ratified
at any general meeting of the club upon the concurring votes of two-thirds (2/3) of the
active members present.
ARTICLE IX - DISSOLUTION OF THE KITSAP FLY ANGLERS.
The club may be officially dissolved by a majority vote of the membership at a regular
general meeting. All liabilities of the club will be met by the sale or disposition of any
assets or, if necessary, by a levy on the existing membership. The Board of Trustees shall
dispose of all assets and these assets shall be distributed in accordance with the desires
of the existing membership by a majority vote of that membership.
ARTICLE X - PERSONAL LIABILITY
No member of this club shall be liable for the debts of the club. Private property of the
members of this club shall be exempt from deeds and liability.
ARTICLE XI - LIMITATION ON AUTHORITY
No Trustee, director, or members of this club shall use it as a means of furthering any
personal, political or other aspirations nor shall the membership as a whole take part in
any movement not in keeping with its real and established mission statements as set in
these By-laws.
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